Cayuse Numbering System

The Cayuse system uses a hierarchical numbering system for each project that allows for linkage between proposals, awards, and award modifications for the same project.

Cayuse automatically generates the numbers.

1. Project number

   1. This number represents the top-level of a project.

   2. It is a unique number.

   3. There can be multiple proposals and awards from the same project.

   4. Numbering system is always xx-xxxx

      1. xx – Fiscal year (currently 23. Determined by the date the record was initiated)

      2. xxxx – The next numerical number. The first record for each year will be 0001

      3. First FY23 project number is 23-0001.

2. Proposal number

   1. This number represents the individual proposal.

   2. All proposal numbers stem from the related project number.

   3. All proposal numbers include a “P” followed by the next numerical number.

      1. Project number 23-0001

      2. Proposal number 23-0001-P0001

         1. Indicates the first proposal associated with the project.

      3. Proposal number 23-0001-P0002

         1. Indicates the second proposal associated with the project.

         2. May also indicate an issue with the first proposal.

Ex: if the PI selects the wrong type of proposal under P0001, ORGS will ask the PI to create P0002 then we close the first proposal.

3. Award number

   1. This number represents the individual award.

      1. If award is based on a proposal already in Cayuse, the award number will stem from the proposal.

      2. If there is not a related proposal in Cayuse, the award setup will create a new Cayuse number.

   2. All award numbers include an “A” followed by the next numerical number.

      1. Project number 23-0001

      2. Proposal number 23-0001-P0001

      3. Award number 23-0001-A0001

   3. Modification/amendment to a current award adds a number. This number is also sequential, so one award may have numerous modifications.

      1. Award number 23-0001-A0001

      2. First modification 23-0001-A0001-1