Facilities Use Agreement Request

Contracts Facilities

JacksBuy allows you to utilize the Contracts module to submit contract requests to the Procurement and Business Services office for review and processing.

Select Request Contract

Select the Contract Request Template for the type of contract you are requesting.

Type the Contract Request Name, ensuring that your department is listed first then Click Submit.

Follow the instructions listed in the Contract Request Module and then select Next,

Ensure the contract request name is correct and follows the correct format of listing the Department Name first. Select Next.

Select Next to advance to the next section of the contract request.

Add the Attachment that is required as part of the Facilities Use Agreement. This should be the document that lists the required information for a facilities use agreement, including dates, location, amount of reservation, and any other information required by the department.

Drag and drop the contract into the box or utilize the Browse feature to select the contract addendum.

Select Save Changes.

The contract should appear in the attachments list.

Select Next to advance to the next section of the contract request.

Answer the questions in the New or Existing Contract section request form. Select if the contract is a new contract or a renewal of an existing contract.

Select Edit Summary to enter a description of the contract being submitted.

Enter a description and select Done.

Select the SFA Facilities Use Agreement template.

Answer the questions in the Contract Setup section. Answer whether it is a grant contract (utilizing grant funds or part of a project), the contract value, start date, end date, and if there will be a renewal term and renewals remaining.

Enter Department Contact Information. Select the appropriate Department (Work Group), Contact Name, email address, phone number, and any stakeholders who would like to be updated regarding the progress of the contract.