Viewing Awards

Only ORGS creates awards in Cayuse.

1. From the top menu, select Awards. The award stages include:

   1. Setup in progress: Award document has arrived and ORGS/Financial Reporting is setting up the award in Banner and Cayuse.

   2. In review and negotiation: Award agreement has been received and negotiations are underway between the sponsor and SFA.

   3. Active: All sponsor and SFA approvals have been received, and award is setup in Banner and Cayuse. The project is active and funds may be spent.

   4. In Closeout: Either project is complete or the project end date has passed. Project is pending close by either the sponsor and/or SFA.

   5. Closed: Award has been closed by both the sponsor and SFA. The records retention section has been updated.

2. Select any award from the list, or search to find the record you wish to view. The Award Form will open in the same window showing various information fields.

3. Award Interface

   1. Award Name: This section also contains breadcrumbs back to the award's project, as well as the user's active projects.

   2. My Actions: The Route for Review button will activate once each section beneath Award Sections has a check mark.

   3. Award Summary: This section will provide at-a-glance information, such as Sponsor, Deadlines, and Obligated Amount. The fields will remain blank until established at a project or award level.

   4. Connected Link: Links to any connected project or proposal.

   5. Status: The status flag lets users know what phase the award is in: Set Up In Progress, In Review and Negotiation, Active, In Closeout, Closed.

   6. Award Tabs: The award tabs provide additional information, and let you add additional assets to your award.

4. Award Form tabs

   1. Award Form: Main tab (ORGS completes).

   2. Routing: Shows who needs to or has approved the award. Currently only the PI and ORGS approve awards.

   3. Award History: View award status and history. Award status can also be viewed from the Sponsored Projects --> Awards dashboard.

   4. Tasks: View open tasks relating to the award.

   5. Notes: View comments added.

   6. Attachments: Upload and view related award files.

   7. Links: Displays data from records in connected systems (currently not used).

   8. Admin Only: ORGS use only.