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Virtual Meeting Tips and Etiquette
Virtual Meeting Tips and Etiquette
Tags
Zoom
Meeting
etiquette
Before the Meeting:
Review the agenda (if provided) in advance and be prepared.
Make sure you are dressed appropriately.
Seek a quiet space for your meeting.
Be sure to plug your device into a power outlet to avoid running out of battery.
Verify you are visible on camera by adjusting the angle of the camera. Try to set your camera to show yourself from the chest or waist up; this is more natural.
Adjust lighting. Lighting should come from in front of you. Lighting behind you will cause a glare or will cause you to be silhouetted.
Test your video, audio and internet connection before the meeting.
Be mindful of your surroundings and background when in a video meeting. A simple background or a virtual background is best.
During the Meeting:
Use your camera to encourage organic connections and engagement.
When you aren’t speaking, mute your microphone to prevent background noise from disrupting the conversation.
Limit side conversations, multitasking and non-essential noises.
Refrain from private behavior during the call. Remember all other attendees can see you (scratching your armpits, picking your nose!)
Speak clearly and in a normal voice and volume.
Avoid quick movements, which may appear jumpy or choppy to others on the call.
Maintain eye contact with the camera while speaking and do not turn your back to the camera.
Refrain from eating, drinking, chewing gum, etc.
Turn off all notifications and mute your phone to avoid interruptions.
Take notes throughout the meeting. (If you are typing notes, be sure to mute your microphone.)
Actively participate in the discussion throughout the call and ask questions.
Show you are actively listening by nodding your head and looking into the camera.
Stay seated and present.
Tips for Meeting Hosts:
Ensure all meeting participants have the meeting invitation link and materials before the meeting.
Set up early to resolve any potential issues before the meeting begins.
If you plan to record the meeting, notify all participants at the start of the meeting.
Send out meeting notes after the session. Provide deliverables and next steps (agenda notes, assigned tasks, due dates, etc.) and details on when the next meeting will be.
Use a quick round of introductions to verify everyone’s audio is functioning properly (this also serves as an icebreaker).
Consider whether Gallery View or Speaker View allows you to better facilitate discussion by seeing many participants at once or by focusing on the person speaking.
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Details
Article ID:
103380
Created
Fri 3/27/20 12:09 PM
Modified
Fri 3/27/20 12:38 PM
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Check out this article I found in the Client Portal knowledge base.<br /><br /><a href="https://help.sfasu.edu/TDClient/2027/Portal/KB/ArticleDet?ID=103380">https://help.sfasu.edu/TDClient/2027/Portal/KB/ArticleDet?ID=103380</a><br /><br />Virtual Meeting Tips and Etiquette<br /><br />Virtual Meeting Tips and Etiquette