Table of Contents
General FAQ
What is Cayuse?
Cayuse is cloud-based software that provides an integrated suite of electronic research administration products to manage the entire research portfolio. SFA utilizes 2 (two) modules within Cayuse for grant opportunities; Sponsored Projects (SP) and Proposals (S2S).
What is Proposals (S2S) in Cayuse?
Proposals (S2S) in Cayuse is a cloud-based application utilized to simplify the creation, review, approval and electronic submission of Grants.Gov proposal applications through a secure and direct connection within Cayuse.
Proposals (S2S) can only be used for external funding opportunities with Grants.Gov, and cannot be used for any internal funding opportunities.
What is Sponsored Projects (SP) in Cayuse?
Sponsored Projects (SP) is a cloud-based application within Cayuse that has replaced paper processes for grant proposals as the University-wide grants management solution.
SP includes features such as the following:
- Electronic proposal initiation and development, proposal routing and review, award initiation and tracking, budget building, and role-based dashboard views and access
- Offers smart form technology with conditional logic to show only the questions needed for the proposal type
- Provides a centralized at-a-glance dashboard based on user roles
- Streamlined and automated routing based on SFA hierarchy
- Simplified approvals with a modern look and feel
Can I delete a Proposal?
In short, No, proposals cannot be deleted.
Cayuse does not support the deletion of proposals. However, proposals can be left "in development" and will not be routed for review.
Do I need to indicate if research subjects are not citizens?
Yes.
In the Export Control section, the question "Is everyone involved in the project a citizen?" must take into consideration all researchers, project team members and research subjects.
Do I need to submit a Proposal Abstract?
Yes.
All proposals, both Internal and External, require a Proposal Abstract ranging from 100-5000 characters in length.
How do I make a change to a proposal that is already routed for review?
Once a proposal is routed for review, end users must contact the Office of Research and Graduate Studies to request that their proposal be moved from the Under Review status to the In Development status so that changes can be made to the proposal.
When contacting the Office of Research and Graduate Studies, be sure to provide the Proposal Number.
The Proposal Number can be located by viewing the Sponsored Projects (SP) Dashboard, located to the right of the Project Title (see sample image below).
How often do I need to save my work in Cayuse?
Cayuse automatically saves work after each change in the form.
There is no need to manually save your work within Cayuse.
What do the icons in Cayuse mean?
| Icon |
Definition/Meaning |
 |
A red asterisk indicates a required field. |
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A red circle with a number in it next to a section indicates the number of incomplete required fields. |
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A green circle with a check mark in it next to a section indicates all required fields are complete for the section. |
What Internet Browsers can be used for Cayuse?
Recommended browsers are as follows:
Be sure to allow pop-ups within the Internet browser to ensure full functionality of forms within Cayuse.
Note: utilizing a browser that is not on the recommended browser list will result in a loss of form functionality within Cayuse due to limitations set by Cayuse.
Who do I select as the SFA Primary Contact?
The SFA Primary Contact should be the PI, or the submitting user. This field is used by the Office of Research and Graduate Studies in the event that there are any questions about the proposal so they know who to contact.
There can only be one SFA Primary Contact in this field; however, you can add as many personnel as needed on the Personnel Section in the Cayuse Proposal Form with the appropriate roles. You can also utilize the Access Tab in the Cayuse Proposal Form to add View and/or Edit Access to your proposal for users that you select within Cayuse.
External Funding FAQ
What if I can't find my Sponsor?
Contact the Office of Research and Graduate Studies by emailing cayuse@sfasu.edu to request the addition of a sponsor.
What is the routing flow for my External Proposal?
Review Status Options for each step:
- Approve: Proposal will move to the next step in the review routing process
- Return to Development: Proposal will be returned to the PI for changes with comments provided by the Reviewer
Text for External Proposal Routing Flow (image above):
- External Proposal Submitted for Review by PI
- ORGS External Proposal Review Team Reviews proposal and provides decision (Approve / Return to Development)
- PI (& CoPI if applicable) Certify Proposal
- Certifications can occur in any order
- Appropriate Teams Notified of Proposal based on triggered proposal responses (no decision required)
- Export Control Committee/Team
- IRB Committee/Team
- IACUC Committee/Team
- IBC Committee/Team
- ORGS External Proposal Review Team Reviews proposal and provides decision if Prime Funding Agency is indicated to be Federal (Approve / Return to Development)
- Department Chair Reviews (based on PI & CoPI department) proposal and provides decision (Approve / Return to Development)
- Dean (academic) or Director Level (non-academic) Reviews proposal and provides decision (Approve / Return to Development)
- ORGS External Proposal Review Team Reviews proposal and provides decision (Approve / Return to Development)
- ORGS Dean Reviews proposal and provides decision (Approve / Return to Development)
- ORGS External Proposal Review Team is Notified of proposal & takes appropriate next steps (award)